VACANCY ANNOUNCEMENTS – Archives and documents management Officer

Job title                 : Archives and documents management Officer

Department           : Internal Control

Reporting Line       : Head internal control

Location                : Douala

Number                 : 01

Job Objectives

• Ensures the processing, conservation and communication of archives,
• Ensures management and security of resources and archive premises.

Role & Responsibilities

• Develop archiving tools: archiving charter, management table, classification plan, conservation calendar, identification tools, archive files, etc.;
• Identify and preserve vital, critical and confidential documents;
• Design, plan and improve archives management programs;
• Periodically organise archive inventories ;
• Ensure the classification and filing of documents;
• Ensure the proper conservation of archived documents;
• Sensitize and assist bank staff in proper arrangement of documents and records in their keeping
• Carry out documentary research;

Key Performance Indicator 

• Zero tolerance for document loss
• Number of undetected regulatory/statutory violations in internal and external audit reports
• speed in the communication of documents
• Level of organization and preservation of documents
• Integrity of sensitive bank and customer information
• Speed of retrieval and delivery of records from storage
• Inquiries completed within 48 hours
• Number of complaints
• Existence of records management policy, procedures, disposal authority, Register of Records destroyed, etc.

EDUCATION REQUIREMENTS

Minimum BAC + 3 in the field of archiving with at least two (02) years of experience in the field of archiving experience

Key Competencies:

Knowledge

• Control the physical preservation of documents,
• Organize access management,
• Know the regulatory framework that applies to archives
• Fraud and Operational Risk

Skills/Competencies/Aptitudes

• Good knowledge of the office suite (Word, Excel & Powerpoint);
• Speak French and/or English fluently;
• Compliance with archives procedures;
• Be orderly and have a high sense of organization
• Have a sense of adaptation;

• Be available and punctual.

Application submission

Candidates should send their resume and motivation letter to hcmrecruitcameroon@ubagroup.com , with the heading “ Archives and documents management Officer st Officer ” Later January 15, 2024

 Only shortlisted candidates will be contacted to proceed to the interview stage.

 UBA Cameroon is committed to meritocracy and inclusiveness and will not unfairly discriminate in recruitment, training, career development and promotion on the basis of race, color, ethnicity, gender, marital status, disability, religion or belief and age.

If you do not receive any response 01 month after this publication, kindly consider your application as non-accepted for this time