VACANCY ANNOUNCEMENTS – Payment Processing Officer

Job Title:   Payment Processing Officer

Division:    Team Lead Administration

Department/ unit:   Corporate Services

Job objective(s)

§  Processing of vendor invoices in line with terms of contracts issued for all transactions and service areas bank wide (i.e transactions emanating from IT Division, Digital Banking, Marketing And Corporate Communications, Corporate Services, HCM, Retail, Branches, Internal Control, Operations, etc…);

§  Control expenses/cost optimization assurance, including verifying and reconciling vendor invoices

§  Vendor management, especially with regards to vendor payment and tax related issues.

Duties and Responsibilities

§  Collection of invoices and delivery note from vendors who have fulfilled the obligations of the LPO and award letters issued.

§  Send confirmation mails to business units for confirmation of items supplied and for subsequent payment processing and process vendor payment

§  Raise tickets for payment process

§  Follow up with payment process ensuring that tickets are signed by appropriate authority, track tickets and ensuring vendors are paid within 30 days.

§  Prepare payment report

§   Scan and save the payment documents in the department folder after all necessary approval for reference purpose

§  Ensuring that the right tax rate is applied on every payment

§  Process of fixed assets transactions

§  Liaising with internal stakeholders on payment transactions

§  Manage and maintain payment report

CHALLENGES

§  Lack of quick response from business offices

§  Delay from approving units which delays payment process

§  The large quantity of invoices to process

PLANNING:  Macro: one year;  Micro: daily

KEY PERFORMANCE INDICATORS

• Vendor management efficiency
• Payment TAT
• Compliance to procurement and vendor management procedures / policies

JOB REQUIREMENTS

Education

Minimum education level – HND on finance, or accounting, or business administration, or economics,

Experience

Minimum experience –01 to 05 years’ relevant experience in finance or accounting, or payment processing, or any related domain

KEY COMPETENCY REQUIREMENTS

Knowledge

• Banking operations, policies and procedures
• Human relations
• Vendor relationship management
• File management

Skill/Competencies

• Interpersonal and communication skills
• Negotiation skills
• IT and computer appreciation
• Analytical mind
• Initiative/judgment
• Diplomacy
• Accounting skills

Reporting Relationships

Functionally reports Team Lead Administration

Administratively reports to same as above

Supervises: nil