VACANCY ANNOUNCEMENTS – Transport and Stock Management officer

Job Title:    Transport and Stock Management officer

Division:     Team Lead Administration

Department/ unit:   Corporate Services

Job objective(s)

§  Responsible for the logistics, scheduling and coordination of transport of bank stationaries, bank equipments, and mails including by road and air travel solution for the company and to ensure that these functions are carried out effectively, in harmony, and in accordance with applicable statutory regulations, company’s operational standards and policies,

§  Ensure the permanent availability of stock of bank stationneries and furnitures

Duties and Responsibilities

§  To direct and oversee the logistics activities of the transport function necessary for the provision of optimum transportation for all company requirements.

§  To identify all company requirements and prepare logistical specifications of various road transport and air travel services required for the execution of company objectives. This will include establishment and maintenance of effective ICT systems to aid in electronic transactions with internal and external customers and service providers.

§  To prepare specifications of outsourcing transport services including Air Travel and Ticketing Agency services, Car Hire services,

§  To identify, establish and communicate effective logistical procedures to be used in transport operations, ensuring all customers are aware and follow statutory guidelines and Company procedures while handling company vehicles.

§  Put the data base of Mailing companies with their price by different destinations and weighing of item transport for proper market survey and transport price optimization

§  Follow the relationship with our travel vendors for the transport of all mails and material by road or air

§  Follow the customs clearance of all our material and equipment coming from abroad

§  Management of dispatchers and their daily activities

§  Follow up the order and procurement of all the bank forms and stationeries’

§  Ensure the permanent availability of all bank forms, stationeries and furniture

§  Manage the bank vendors  who supply stationeries and bank forms

§  Monitor on a monthly and weekly basis the stock of furniture to avoid stock disruption

§  Receive delivered supplies, materials, and equipment; confirms that delivered goods match purchase order specifications of quantity, condition, model, etc; complete all necessary paperwork for stock items received

§  Ensure purchase and dispatching of all bank furniture to branches and up country

CHALLENGES

§  Difficulty in disseminating information

§  Meeting internal customers’ expectations and demands

§  Fluctuations in prices of goods, products and services

PLANNING: Macro: one year;  Micro: daily

KEY PERFORMANCE INDICATORS

§  Number of orders processed per month

§  TAT per item per location

§  Expenditure vs. Actual

§  Number of complaints from staffs,

§  TAT for carrying out responses and solution,

§  Customer service delivery index

JOB REQUIREMENTS

Education

Minimum education level – HND on Logistics and Transports

Experience

Minimum experience – 05 years relevant on logistics and transports

KEY COMPETENCY REQUIREMENTS

Knowledge

§  Stock Management

§  Logistics and Transport

§  Cost Management

Skill/Competencies

§  Interpersonal and communication skills

§  Negotiation skills

§  IT and computer appreciation

§  Analytical mind

§  Initiative/judgment

§  Diplomacy

§  Discretion

§  Numerical ability

Reporting Relationships

Functionally reports to Team Lead Administration

Administratively reports to same as above

Supervises nil